A duty clerk is an administrative professional responsible for managing and recording various tasks and activities within an organization. They often handle scheduling, document filing, and communication with other staff members to ensure smooth day-to-day operations.

Job Description

In accordance with state and municipal rules, we are seeking a duty clerk to join our team and assist with the court clerk’s administrative duties. Reconciling daily revenues, collecting penalties, and giving oaths to witnesses are among the duties of a duty clerk. In the end, you will collaborate directly with the public to guarantee that all administrative work is finished in accordance with our courthouse’s requirements.

The following are the responsibilities of a duty clerk:

  • Helping and replying to legal professionals, judges, law enforcement officials, and members of the public via phone and in person.
  • Drafting, examining, and processing court orders, motions, and correspondence.
  • Completing court-related paperwork, like warrants and petitions.

Principal Responsibilities

  • Name modifications, licenses, adoption records, and more documents.
  • Gather penalties, charges, and bond payments.
  • Balance the daily invoices.
  • Make the listings of scheduled cases or the dockets.
  • Store documents digitally or on paper.

Qualifications and Abilities

  • A track record of success in a duty clerk or related position.
  • Prior clerical or administrative work experience.
  • Relevant training or certifications as a duty clerk.

Commonly Asked Questions

What is the role of a duty clerk?

Duty clerks are responsible for handling administrative tasks, managing schedules, and providing support to various departments.

How can I contact the duty clerk for assistance during non-office hours?

Duty clerks are available during non-office hours through designated contact numbers or communication channels provided by the organization.

What types of tasks does a duty clerk typically handle?

Duty clerks manage tasks such as handling inquiries, maintaining records, coordinating schedules, and providing general administrative support.

Can I request information or assistance from the duty clerk online?

Yes, many duty clerks provide online support through email or other communication platforms for information requests and assistance.

How does the duty clerk handle urgent matters or emergencies outside regular office hours?

Duty clerks are often trained to respond to urgent matters promptly, coordinating necessary actions or contacting relevant personnel to address emergencies.