A legal secretary is a professional who provides administrative support to lawyers and law firms assisting with tasks such as document preparation, scheduling and client communication. They play a crucial role in maintaining efficient legal office operations.

Job Description

For a variety of administrative and clerical duties, we are seeking a skilled Legal Secretary. Along with supporting assigned legal matters, you will operate under the supervision of an attorney. The objective is to maintain the effectiveness of case management and all office procedures in order to ensure consistency and dependability.

The following are the responsibilities of a Legal Secretary:

  • Assisting one or more attorneys with administrative tasks.
  • Having productive conversations with partners, clients, coworkers, and witnesses.
  • Welcome guests and carry out the preliminary customer screening.

Principal Responsibilities

  • Provide one or more attorneys with administrative support.
  • Effectively communicate with partners, coworkers, clients, and witnesses.
  • Welcome guests and carry out preliminary client screening.
  • Participate in studies and enter data.
  • Compose case summaries and summarize witness, contracts, and deposition testimony.
  • Perform comprehensive statistical and documentary research. Obtain and validate critical case intelligence.
  • Create and submit a range of legal papers including petitions, motions & appeals.
  • Maintain a current case record system.
  • Return calls, take messages and notes, and reroute calls as needed.
  • Keep and update contact information registries.
  • By maintaining several agendas and sending out regular reminders, you may help people fulfill deadlines.

Qualifications and Abilities

  • Demonstrated expertise as a Legal Secretary.
  • An understanding of the judicial system, rules, and legal jargon.
  • Proficiency in Microsoft Office and familiarity with legal technology, such as dictaphones, transcription software, and computer systems for court filings.
  • It’s advantageous to have practical experience with litigation management software.
  • Excellent typing and time-management abilities; fluency in English; capacity to multitask and ease in interacting with a wide range of people.
  • A Legal Secretary’s degree or certification.

Commonly Asked Questions

What is the role of a Legal Secretary?

Legal Secretaries provide administrative support to legal professionals, managing documentation, scheduling, and client communication.

How can I become a Legal Secretary and what qualifications are typically required?

Entry paths vary, but relevant education such as a Legal Secretary certificate and strong organizational skills are often sought.

Can I contact a Legal Secretary directly for case updates or inquiries?

Communications are typically directed through the law firm’s established channels such as attorneys or legal assistants.

What software or tools do Legal Secretaries commonly use in their work?

Legal Secretaries often use legal case management software, Microsoft Office, and transcription tools to support their administrative tasks.

Are Legal Secretaries involved in client interactions and how do they handle confidentiality?

Legal Secretaries may communicate with clients for administrative matters, and they adhere to strict confidentiality protocols to protect sensitive information.