Managing personnel records, setting up interviews, and helping with HR-related paperwork are just a few of the clerical and administrative duties that an HR administrative assistant helps the human resources department with.

Job Description

We are seeking an Administrative Assistant with experience in HR to handle various administrative activities linked to people. Working with the HR department, you will assist with tasks like processing employee requests, maintaining the HR database, and posting job adverts. The role of HR Administrative Assistant necessitates exceptional organizational abilities and the capacity to handle confidentially sensitive information. This is the ideal job for you if you have a strong interest in HR regulations and practices and would like to contribute to the development of a supportive work environment. Ultimately, by assisting and enhancing every HR function, you will acquire HR experience in a hectic work setting.

The following are the responsibilities of an HR Administrative Assistant:

  • Preserving personnel records (both paper and digital).
  • Updating HR databases with information on new hires, resignations, and sick and vacation days.
  • Supplying pertinent information, such as leaves, bonuses, and absences to help with payroll preparation.

Principal Responsibilities

  • Keep track of employment records (both paper and digital).
  • Update HR databases with information on new hires, resignations, and sick and vacation days.
  • Contribute to payroll preparation by offering pertinent information such as leaves, bonuses, and absences.
  • Assemble documentation for the policies and procedures of HR.
  • Respond to requests from staff members and give pertinent information.
  • Organize HR initiatives, gatherings, and workshops.
  • Work along with the recruiter to process incoming resumes and post job adverts on jobs pages.
  • Oversee the department’s phone center and respond to inquiries appropriately.
  • Create presentations and reports for internal communications.
  • During orientations, share onboarding materials with new hires and go over corporate policies.

Qualifications and Abilities

  • Demonstrated experience working as an HR Administrator or Administrative Assistant; practical knowledge of HR software such as HRIS or HRMS.
  • Computer proficiency and familiarity with Microsoft Office.
  • Understanding of labor laws.
  • Outstanding planning and time-management abilities.
  • Teamwork abilities.
  • BS in Human Resources or a related discipline.

Commonly Asked Questions

What does an HR Administrative Assistant do in a Department of Human Resources?

HR Administrative Assistants are vital to the HR department’s operations, helping with scheduling, record-keeping, and administrative duties.

How can questions or requests for help be made to the HR Administrative Assistant by staff members or job seekers?

The HR Administrative Assistant can normally be contacted by staff members and prospective candidates via the HR department’s contact details or other approved avenues.

How does one normally go about asking the HR Administrative Assistant for HR documentation or help with HR-related tasks?

Employees can use HR request forms or get in touch with the HR department directly to submit requests for HR documentation or help.

Is the HR Administrative Assistant able to help with new hire onboarding or job applications?

Indeed, HR Administrative Assistants frequently assist with onboarding duties, completing new hire paperwork, and processing job applications.

In what ways do HR Administrative Assistants help to protect the privacy of secret HR data and documents?

To ensure the privacy of HR information and documents, they adhere to stringent data security guidelines and access control procedures.