An HR Coordinator is a professional responsible for supporting various human resources functions within an organization including recruitment, employee onboarding, and administrative tasks to facilitate the smooth operation of HR processes.

Job Description

We are seeking a capable Human Resources (HR) Coordinator to handle a range of administrative tasks related to HR. You will assist with day-to-day HR tasks such as monitoring personnel records and conducting interviews. Additionally, you will be responsible for carrying out duties that are intended to expand our company’s talent pipeline and enhance our sourcing strategies. The perfect applicant would be well-versed in general administrative duties and human resources. In order to guarantee the seamless execution of HR projects and activities, he or she will be able to operate independently and effectively. You should be comfortable utilizing HR tools and software to excel in this position. Ultimately, you should be able to help the organization & the HR department achieve particular objectives and outcomes.

The following are the responsibilities of an HR Coordinator:

  • Answering questions and offering support about HR, both internally and outside
  • Transferring calls pertaining to HR or sending letters to the right team member
  • Keeping track of personnel-related information on paper and in the computer, as well as making sure that all employment criteria are fulfilled

Principal Responsibilities

  • Answer and offer support for HR related questions and requests from both the internal & external sources.
  • Answer calls pertaining to HR or forward letters to the right team member.
  • Ensure that all employment criteria are fulfilled and keep track of personnel-related data (payroll, personal information, leaves, turnover rates) on paper and in the database.
  • Communicate with other divisions or roles (payroll, benefits, etc.)
  • Assist with the recruiting and recruitment process by locating potential employees, running background checks, helping with the shortlisting process, drafting employment contracts, etc.
  • Help supervisors with the processes of performance management
  • Arrange & keep the team agenda for meetings, interviews, HR events, and other activities.
  • Organize seminars and training sessions.
  • Conduct onboarding orientations and record updates for new hires.
  • Make reports on general HR activities and submit them.
  • Help with ad hoc HR tasks like gathering employee input
  • As assigned, assist with additional tasks

Qualifications and Abilities

  • Demonstrated expertise in human resources/administrative roles such as HR Coordinators, and familiarity with HR procedures and best practices
  • Strong proficiency in Microsoft Office, especially Excel and PowerPoint
  • Familiarity with HRIS systems, such as Virtual Edge and HR databases
  • Proficiency with Applicant Tracking Systems (ATS) Thorough knowledge of online communities and resume databases
  • Knowledge of social media recruitment
  • Exceptional interpersonal and communication skills
  • Capacity to manage private data
  • Strong planning and time-management abilities
  • Being certified by CIPD is beneficial.
  • A BSc or BA in Business Administration or a related discipline; further training in HRM would be beneficial

Commonly Asked Questions

What does an HR Coordinator do in the HR division?

HR Coordinators guarantee efficient HR operations, help with HR procedures and offer administrative support.

How can I contact the HR Coordinator with requests or questions regarding HR?

The HR Coordinator can normally be reached by phone, email or specific HR request methods.

Can workers contact the HR Coordinator if they need help with payroll, benefits, or employee records?

Yes, HR Coordinators frequently offer advice on HR regulations and procedures and help employees with these issues.

How are job seekers’ interviews with the HR Coordinator often scheduled?

The HR Coordinator arranges interviews, notifies candidates of pertinent information and oversees the interview procedure.

How do HR Coordinators protect the security and privacy of data when managing HR-related information?

HR Coordinators preserve the privacy of employee information and HR records by adhering to stringent data protection regulations.